Certificate Request Method (Graduate School)

 Please follow the guideline written below when you request a certificate of graduation, certificate of academic record or certificate of degree.

In Person

 Please fill in the following details in the application form and submit it at the administration office. Name, Date of Birth, Years of School Entrance and Graduation, Major, Student Number (if possible), Requested Documents, and Reason for the Request are needed. The application form can be downloaded from the links below in both HTML and MS word formats.

  • When requesting English versions of the documents or the certificate of degree for PhD, please send an email or letter to inform the administration office of your request one week or 2-3 days in advance respectively before visiting in person to receive them.

By Post

 Please prepare the following items and send them by post to the administration office.

1. Return Envelope (with stamp attached and address written on the front side)

Certificate of Graduation or Certificate of Degree

Envelope: No.3 <23.5cm X 12cm>

Certificate of Academic Record,
Certificate of Academic Record + Certificate of Graduation,
Certificate of Academic Record + Certificate of Degree

Envelope: No.2 <33cm X 24cm>
(with signature or seal to prevent unauthorized opening)

Number of Copies Postage Number of Copies Postage
1 - 4 82yen 1 - 2 140yen
More than 5 92yen 3 - 4 140yen
    5 205yen
  • If you request more than 5 copies or oversea delivery, please use the necessary postage.
  • To use express postal services, please attach the necessary postage and inform us of your request.
2. Fill in the application form (HTML or MS word format). Please note the following:


  • In general requests made through FAX, telephone or email are not accepted.
  • Please allow sufficient time before deadlines to allow for the postal services to operate.
  • Allow an additional week for English versions of documents. PhD Degree certificates take 2-3 days to be processed after receiving requests. Futhermore if the event deadlines are near and you've chosen to use express postal services, include the necessary postage for those services.
  • If you have any other queries please, contact the administration office.
Contact Information
Student Support Group (Graduate School Division) Graduate School of Engineering, Hiroshima University

1-4-1 Kagamiyama Higashi-Hiroshima Hiroshima 739-8527 Japan
E-mail:kou-gaku-daigakuin _@_ office.hiroshima-u.ac.jp

Open Hours : 8:30 - 17:15 (Closed on Saturday, Sunday and National Holidays)

Privacy Policy

 We never use your personal information for any purpose except for issuing certificates.