Application Procedure and Timeline

Application Procedure

  • Student selection is based upon an exchange agreement between Hiroshima University and their home institution.
  • The initial selection process varies in each university. Students who are interested in HUSA Program should check with the International Center or similar department in their university.
  • Students who are interested in HUSA program must be nominated by their home institution.
  • Students must obtain the LOGIN ID NUMBER for on-line application from Exchange Coordinator at their university. Fill out the on-line application form and submit it by the designated date.
  • After completing the on-line application form, students must send their application documents for HUSA Program by the designated date by email.
  • Original of Certificate of Acceptance will be handed on the orientation day. If the students should need it in advance, please send us the whole package of original Application Documents by POST as well.
  • After receipt of the application documents, HUSA Committee will be held for the selection of the students. HUSA Committee will also recommend the limited number of outstanding students to the Japan Student Services Organization (JASSO) for scholarships.
  • Around late August,  JASSO will notify Hiroshima University of the scholarship awardees.  Applicants are notified of the result through the international office of their own university around the late September. For the details of the JASSO Scholarship, see Scholarship section.

For details of the application documents, see Application documents section.

Application Timeline

Application Timeline for the 2019-2020 Program

February 20, 2019

●Nomination deadline 

A coordinator at home institution sends an e-mail to us at (kokusai-ryugaku[at] with the nominee's information**
**  1) Name, 2)Gender, 3)Participation Period (A. 2019 Fall semester only OR 2019 Fall & 2020 Spring semesters)

After receiving nomination, we will notify the coordinator of Login ID(s) for online application.

From February 20

To March 10, 2019

●Online Application period

   [Online Application Website: ]

 When completing the online application, please make sure to print it out and send the printed copy with the other required documents.

March 20, 2019 ●Deadline for Submission of ALL the Application Documents by email***

*** Only applications sent by the office in charge of student exchanges will be accepted.

Mid May 2019 ●Notification of Admission into the HUSA Program and Nomination for the JASSO Scholarship from Hiroshima University
May 31, 2019

●Deadline of on-line application of the Certificate of Eligibility (CoE) for student visa application
    [CoE Online Application Website : ]

June 2019

●Official Certificate of Acceptance sent to the coordinator by email***

***Original of Certificate of Acceptance will be handed on the orientation day.

July 2019 ●Certificate of Eligibility (CoE) mailed to student's home address
Late September 2019 ●Notification of the JASSO scholarship Awardees
September 25, 2019 ●Recommended arrival date
 Please move into the University housing by 4:00pm.
September 26 & 27, 2019

●HUSA Program 2-day Intensive Orientation by HUSA staff and Academic Advisor

The whole package of original application documents must be submitted.

October 1, 2019 ●Beginning of the Fall semester 2019

*CoE is required to apply for a student-visa at a Japanese diplomatic mission in the applicant’s country; Admitted students are responsible for the cost incurred for the visa application.

Student Status

  • Students selected in the HUSA program will have the status as follows during their exchange period at Hiroshima University.
    1. Special Auditing Students (tokubetsu choukou gakusei, 特別聴講学生) or
    2. Special Research Student (tokubetsu kenkyuu gakusei, 特別研究学生)
      • ★ Special Auditing Students have the requirement to take at least 7 courses per semester and to successfully complete courses.
      • ★ Special Research Students cannot obtain credits during their stay here and have no minimum requirements. They are supposed to focus on their research, and submit a research-report or paper at the end of each semester.

Graduate Student Applying for "Special Research Students" Category

  • A graduate student who is applying for the HUSA in the "Special Research Student" category does not have to submit Form 4 (UCTS Study Plan). See Application Documents section.
  • There is no specific format for 'Detailed Plan of Research'. Please write your research plan in your own format.
  • A graduate student who is applying for "Special Research Student" category is required to find her/his own academic supervisor at Hiroshima University by herself/himself and report it in the 'Detailed Plan of Research'. Please directly contact the professor in your specialized field beforehand, otherwise the application will not be considered.

*Notice: The information above is NOT applicable to graduate students who are applying for the HUSA Program in the category of "Special Auditing Students (特別聴講学生)".

Useful Site to Find Information on Scholars of Hiroshima University  

広島大学研究者総覧  (Japanese)

Profiles of Faculty and Research Scholars  (English)

Hiroshima University Website

Hiroshima University websie
'Graduate Schools' section