• Eligible Registrants
• Eligible Academic Works
• How to Register
• Notes by Type of Academic Work
• DOI Assignment

• Current or former faculty, staff, and students of Hiroshima University
• Others specifically approved by the University Library Director

Journal articles, bulletin papers, conference papers, research data, books, posters, presentations, teaching materials, working papers, discussion papers, doctoral dissertations, master’s theses, undergraduate theses, and more

Please check the “Notes by Type of Academic Work” section below, then send the electronic file of the academic work you wish to register to the following contact by email:

　Hiroshima University Library
　Mail：tosho-kikaku-jyoho＊office.hiroshima-u.ac.jp (*Please replace ＊ with @)

If the file size is large, please use one of the following methods:

• File sharing service (Proself) provided by the Information Media Center
• General file transfer services
• Save the file on a DVD and send it via campus mail

Please note: 
In principle, once an academic work is published in HiR, it neither cannot be deleted nor changed.
For university publications (e.g., Bulletins), registration is generally accepted from the issuing organization.

• University Publications (e.g., Bulletins)
• Journal Articles and Conference Papers
• Doctoral Dissertations
• Undergraduate and Master’s Theses
• Other Academic Works

Registration can be made through the editorial committee or other organizations responsible for publishing university publications.

To enhance the international dissemination of Hiroshima University’s research achievements, Japanese academic journals (such as bulletins) funded by the university budget are now required to include an English abstract and be registered in HiR.
(This policy was approved at the Research Promotion Organization meeting on September 24, 2014.)

If you are launching a new university publication or if previous issues have not been registered in HiR, please complete the following steps:

• Establish the publication’s regulations so that it can be registered in HiR
• Submit the Consent Form for Data Registration in the Hiroshima University Institutional Repository  to the library
• Send the electronic files of the publication to the library

Submission of the consent form is not required.
Please send the electronic files of the publication to the library.

These research outputs are subject to the “Hiroshima University Open Access Policy.”
If you need to make a work non-public due to reasons such as being unable to obtain consent from co-authors, please submit an Open Access Exception Application using the form below.

Copyright may have been transferred to the publisher or an academic society.
Please confirm in advance who holds the copyright and whether the copyright holder permits inclusion in the institutional repository.

In addition, the conditions for posting in an institutional repository vary by publisher. For example, the following restrictions may apply:

• The Version of Record (VoR) is not allowed; only the Author’s Accepted Manuscript (AAM) is permitted (or vice versa).
• An embargo period may be set before the work can be made publicly available in the repository.

You can check these conditions through:

• Copyright transfer agreement
• Publishing agreement specifying copyright transfer terms
• Publisher’s official website
• SCPJ (mainly for academic societies in Japan)
• Open Policy Finder (mainly for overseas publishers)

If you cannot confirm through the above sources, please contact the publisher or academic society directly.
If you have any questions, feel free to consult the library.

Please check which “version of the article” has been approved by the publisher for inclusion in the institutional repository.

Reference: About Article Versions

①Submitted Version: The manuscript submitted to the publisher before peer review
　(Alternative terms: preprint)

②Revised Version: The manuscript revised after peer review
 
③Author’s Accepted Manuscript (AAM): The final author’s manuscript accepted by the publisher after peer review, just before typesetting
（Alternative terms: accepted author manuscript, post print）
 
④Version of Record (VoR): The final published version after acceptance and typesetting, appearing in the journal
（Alternative terms: final publisher’s version）

When registering a paper, please obtain consent from all co-authors.
Submission in writing is not required, but prior agreement is necessary.

Please submit the electronic file of your dissertation together with the “Doctoral Dissertation Submission and Publication Confirmation (Application Form)” to the Student Support Office of your graduate school.

For details on the submission method, please refer to the link below.

• You are required to submit the “Permission Form for Registering Master’s and Undergraduate Theses in the Institutional Repository.”
  Please ensure that both your name and your supervisor’s name are hand-signed.
• Also, confirm that the research content (text, figures, tables) does not include any material that cannot be made public in HiR, such as content that infringes copyright or privacy.

• As a general rule, if there are co-authors, please obtain their consent for registration in HiR.
• Please also confirm that the research content (text, figures, tables) does not include any material that cannot be made public in HiR, such as content that violates privacy copyright or privacy.
• When submitting the electronic file of the academic work you wish to register, please include basic bibliographic information (e.g., title, publication details, page numbers, DOI).

Some academic works registered in HiR are assigned a DOI (Digital Object Identifier).

A DOI is a globally recognized identifier for scholarly works and plays a vital role as an infrastructure supporting scholarly communication. It also serves as a persistent URL, ensuring permanent access on the web and preventing broken links when citing academic works.

The DOI format assigned in HiR is: 10.15027/[number assigned by the library]
The registration agency is Japan Link Center (JaLC).
Please note that services provided by CrossRef or DataCite (such as Similarity Check or CrossMark) are not available.

• Academic works eligible for DOI assignment
  ・Newly registered academic works published in university publications (e.g., bulletins, research journals, reports)
  　For works already registered in HiR, a DOI can be assigned upon request.
   
• Academic works not eligible for DOI assignment
  ・Papers that already have a DOI assigned by a publisher or another institution
  ・Author’s accepted manuscripts of journal articles
   
• Other Cases
  In some cases, a DOI may be assigned upon the author’s request, such as:
  ・Research data associated with a paper scheduled for submission to an academic journal

• It may take approximately 1–2 weeks after registration in HiR for the DOI to become active.
• Academic works assigned a DOI cannot, in principle, be made private or deleted.
• DOIs are not assigned to non-academic content such as cover pages, tables of contents, editor’s notes, or colophons.