“Inappropriate use of research funds, etc.” means that
in relation to all funds managed by the University, one uses the research funds for purposes other than those for which they were originally intended, makes expenditures based on false claims, or makes expenditures that violate laws, etc.
“Misconduct related to research activities” refers to
fabrication, falsification or plagiarism of data, information or other research results, as well as the destruction of evidence or obstruction of proof of any of such acts, in the process of preparing and reporting research results, in violation of “The Hiroshima University Code of Conduct for Scientists.”
Contact for complaints concerning inappropriate use of research funds, etc.
Audit Office, Hiroshima University
Address: 6th Floor, Administration Bureau Building, 3-2, 1-chome, Kagamiyama, Higashi-Hiroshima, 739-8524
E-mail：kansa-situcho*office.hiroshima-u.ac.jp (Please replace * with @)
Contact for complaints concerning misconduct related to research activities
Chief Manager, Support Group, Department of Research and Academia-Government-Community Collaboration, Office of Research and Academia-Government-Community Collaboration, Hiroshima University
Address: 1st Floor, Administration Bureau Building, 3-2, 1-chome, Kagamiyama, Higashi-Hiroshima, 739-8524
E-mail：kokuhatsu*office.hiroshima-u.ac.jp (Please replace * with @)
Who can be reported about their alleged research misconduct
All persons employed by Hiroshima University, persons engaged in education or research using the facilities and equipment of Hiroshima University, and students of Hiroshima University (this includes research students and others who study at Hiroshima University).
Protection of whistleblowers, etc.
Whistleblowers should not be subjected to any negative treatment because of their reporting. In the unlikely event of any negative consequences, measures to rectify the situation will be taken.
In the event of a false report, a report that defames another person, or a report for any other improper purpose, the University may take the necessary measures, including the disclosure of the name of the whistleblower and disciplinary action.
How to receive complaints
- The complaints may be done in writing, by fax, by e-mail, over the telephone, or in person.
- In reporting, please use the Written Complaint Form so that the contact for complaints can accurately understand the information from the complainants and can promptly respond to the complaints.
- Contact’s location: Administration Bureau Building, Hiroshima University (Higashi-Hiroshima Campus)
- Business Hours: 8:30 – 12:00, and 13:00 – 17:15
※Please note that the contact for complaints is not available on Saturdays, Sundays, national holidays, and from December 29 through January 3.
Complainants can contact us by telephone, e-mail, fax, in writing or in person, after confirming the following points:
- As a rule, the name and contact details of the person making the report should be provided.
- Please describe in detail the facts that lead you to suspect that there is inappropriate use of research funds at Hiroshima University, or that misconduct in research activities has occurred or is about to occur.
- To understand the nature of the report, the University may contact the whistleblower(s).
- Upon receipt of the report, the University will consider the need for and decide whether to carry out an investigation. If so, the University will notify the whistleblower(s) that it will carry out an investigation. If not, the University will notify the whistleblower(s) that it will not carry out an investigation.
- The information reported will only be used to carry out the necessary investigations and will not be disclosed or used for any other purpose.