About HU

To international students abroad

We keep the information updated related to Hiroshima University’s measures for COVID-19.

1. New students who cannot come to Japan 

The following information is for new students admitted to HU but cannot enter Japan.

1. Orientation for new international students

Orientation for new international students will be held online to avoid COVID-19.
The information of the orientation will be posted on Bb9, Hiroshima University’s online learning platform, so please check it there.

The contents of the orientation session will be available online from Momiji, HU’s student portal, which is home to a collection of important information for students at Hiroshima University.

Please contact the support office of your department for information about department-specific orientation.

2. Online courses

Please refer to the following link for the start date of each class.

https://momiji.hiroshima-u.ac.jp/momiji-top/en/learning/class-schedule.html

Please refer to the following link to read class implementation policies for year 2022.

https://www.hiroshima-u.ac.jp/en/2020covid-19/news/70533

3. Services available at HU websites

The following services are available online:

4. Scholarships

The student support office at your school/graduate school contacts MEXT scholars individually.
For other scholarship information, please check HU’s student portal site.

2. Current HU students who cannot come back to Japan

1. Classes

2. Contact Information

Find contact information of your school/graduate schools from the following URL.
https://www.hiroshima-u.ac.jp/en/international/contact_information 

 

3. Procedures for returning to Japan or coming to Japan

Depending on the situation of COVID-19, the border measures to prevent the spread of COVID-19 are constantly being updated.
Please be sure to check the latest information frequently.

<Japanese Border Measures(MHLW homepage)>
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html

〇Regarding procedures upon entry to Japan

1.Acquisition of the negative certificate for COVID-19 before leaving for Japan】

  1) If you have a valid vaccination certificate, you are exempted from obtaining negative certificate before leaving for Japan.The conditions to be a valid vaccination certificate can be checked here.

  2) If you DON'T have a valid vaccination certificate,Please obtain a certificate of testing for COVID-19 within 72 hours prior to departure. If you do not have this certificate at the time of entry, you will not be allowed to enter Japan.

 <COVID-19 Negative Test Result Certificate before departure (MHLW homepage) >

 https://www.mhlw.go.jp/stf/covid-19/border_test.html

2.The isolation period and location
As of October 11, 2022, entrants from any of countries/regions are not subject to self-quarantine after entry into Japan.

 <Japanese Border Measures(MHLW homepage)>
 https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html

3.Use of Fast Track and Visit Japan Web Service

You can complete some quarantine procedures before you enter Japan with the app.

  1) Fast Track

*Please complete the pre-application via the app at least 6 hours prior to your flight’s scheduled arrival time.

 <Fast Track (MHLW homepage)>

 https://www.hco.mhlw.go.jp/fasttrack/en/

  2) Visit Japan Web Service

 Since December, 2021, the Visit Japan Web Service was released, enabling entrants to submit information regarding quarantine, immigration, and customs declaration from the following website.
 https://www.digital.go.jp/en/services/visit_japan_web-en/

Please be sure to use it to ensure smooth immigration procedures.

4.Report your entry to the university if needed

Please submit the online survey from the link below within 14 days after the date of your entry if you are from a country/region designated as an infectious disease risk level 2 or higher for MOFA's Travel Advice and Warning on Infectious Diseases.
https://forms.office.com/Pages/ResponsePage.aspx?id=3VQExGOyJkmGjY4SZA03UAdlH_MEwSZNtg43faLwA3VUQjhFVDdKVjNNVUlFMzVQSDhTNkZEUEpHTi4u

You can check the level here
MOFA’s website(Japanese only)

〇Regarding procedures upon re-entry to Japan

1.Contacting the university
Make sure to contact the Student Support Office of your School/Graduate School once you decide to re-enter Japan to notify the support office, your supervisor and the Global Initiatives Group of your re-entry schedule.

Report your re-entry schedule to the Global Initiatives Group from here.

https://forms.office.com/Pages/ResponsePage.aspx?id=3VQExGOyJkmGjY4SZA03UMqZ1zsoB4hCimbTBVWFNpNUQUM1RTZQRUVSU1YxREI0VVo4TzRXTDQ4SS4u

2.Acquisition of the negative certificate for COVID-19 before leaving for Japan】

  1) If you have a valid vaccination certificate, you are exempted from obtaining negative certificate before leaving for Japan.The conditions to be a valid vaccination certificate can be checked here.

  2) If you DON'T have a valid vaccination certificate,Please obtain a certificate of testing for COVID-19 within 72 hours prior to departure. If you do not have this certificate at the time of entry, you will not be allowed to enter Japan.

 <COVID-19 Negative Test Result Certificate before departure (MHLW homepage) >

 https://www.mhlw.go.jp/stf/covid-19/border_test.html

3.Use of Fast Track and Visit Japan Web Service

You can complete some quarantine procedures before you enter Japan with the app.

  1) Fast Track

*Please complete the pre-application via the app at least 6 hours prior to your flight’s scheduled arrival time.

 <Fast Track (MHLW homepage)>

 https://www.hco.mhlw.go.jp/fasttrack/en/

  2) Visit Japan Web Service

 Since December, 2021, the Visit Japan Web Service was released, enabling entrants to submit information regarding quarantine, immigration, and customs declaration from the following website.
 https://www.digital.go.jp/en/services/visit_japan_web-en/

Please be sure to use it to ensure smooth immigration procedures.

4.Report your entry to the university if needed

Please submit the online survey from the link below within 14 days after the date of your entry if you are from a country/region designated as an infectious disease risk level 2 or higher for MOFA's Travel Advice and Warning on Infectious Diseases.
https://forms.office.com/Pages/ResponsePage.aspx?id=3VQExGOyJkmGjY4SZA03UAdlH_MEwSZNtg43faLwA3VUQjhFVDdKVjNNVUlFMzVQSDhTNkZEUEpHTi4u

You can check the level here
MOFA’s website(Japanese only)

〇Extension of the period of validity of Certificates of Eligibility (CoE)

Immigration Services Agency of Japan announced that the Certificate of Eligibility issued between May 1, 2022, and July 31, 2022 that is normally valid for “3 months” will be treated as valid for “6 months”. With this treatment, you will be able to use the Certificate of Eligibility of within six months for visa applications and landing applications.
(Certificates of Eligibility issued between January 1, 2020, and April 30, 2022 will be treated as valid until October 31, 2022.)

If more than three months have passed since the issuance date of your Certificate of Eligibility (CoE) at the time of your visa application, you will need to submit a declaration form provided by Hiroshima University so please contact the support office.

Ministry of Justice: Regarding the period of validity of the Certificate of Eligibility affected by the spread of the coronavirus disease (COVID-19)

https://www.moj.go.jp/isa/content/930005023.pdf

4. Mental and physical health consultation

Health Service Center offers information on website.

Health Service Center:https://health.hiroshima-u.ac.jp/

Contact Information

  • Physical Health (Physician)  health*hiroshima-u.ac.jp
  • Mental Health (Psychiatrist)  mental*hiroshima-u.ac.jp
  • Student counseling  (Counselor)  rcounsel*hiroshima-u.ac.jp    (Please convert "*" to "@“) 

5. Other helpful information

 

〇The amendment of law regarding the Animal Quarantine

Due to the amendment of the Act on Domestic Animal Infectious Diseases Control (Act No.16 of 2020) came into force, the punishment for violations of Export And Import Quarantine were changed to the imprisonment for up to 3 years or a fine of up to 3 million yen (up to 50 million yen for businesses). Please note that meat and animal products (pork, beef, chicken, egg, sausage, jerky, meat bun, and dumpling, etc.) are prohibited to be brought into Japan regardless the amount or the form of transportation such as carry-on or postal item.

 Ministry of Agriculture, Forestry and Fisheries (MAFF) website

・MAFF website: About African Swine Fever (ASF)

・Animal Quarantine website: Multilingual brochures   

[General Inquiries]
Global Initiatives Group, Department of International Affairs

TEL: 082-424-6184
E-mail: kokusai-sien*office.hiroshima-u.ac.jp
(Please replace * with @ when you send e-mail)


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