About HU

To international students living abroad

We will keep the information updated related to Hiroshima University’s measures for COVID-19.

Please click on the following links depending on your situation and/or inquiries:

  1. New students who cannot come to Japan
  2. Current HU students who cannot come back to Japan
  3. Procedures for returning/coming to Japan
  4. Mental and physical health consultation
  5. Other helpful information

 

〇Regarding new arrivals for the purpose of mid to long-term stay (As of March 18 2021)

The Government of Japan has for the time being decided to suspend the system in which individuals coming from countries subject to landing refusal are allowed to enter Japan on the condition that the host organization submits a written pledge to ensure quarantine measures.

In addition, the operation of business and residence track to and from all relevant countries will also be suspended until further notice. Thus, no new foreign nationals will be allowed to enter Japan via these tracks.

Border enforcement measures to prevent the spread of COVID-19 (MOFA homepage)

https://www.mofa.go.jp/ca/fna/page4e_001053.html

Regarding new border enforcement measures (MHLW homepage)

https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00209.html

 

〇The university’s measures for newly entering international students. (As of October 15, 2020)

To all the new international students who are enrolled or planning to enroll at HU and wish to newly enter Japan, please proceed with the entry procedure in accordance with the HU measures and the infectious disease prevention measures required by the Japanese government.

For visa application procedures, you need the Written Pledge issued from Hiroshima University. In the case that any newly entering international student breaks the rules in the Written Pledge, Hiroshima University would receive a serious penalty.

The student support office of your (expected) school/graduate school will send you the URL for the information package summarized the procedures and the necessary documents for entering Japan. Then, please make preparations for the entry procedure after reading it carefully and understanding the contents enough.

If you have not received the “Pledge Request Form” from the student support office of your (expected) school/graduate school, please contact the student support office of your (expected) school/graduate school immediately.

This entry procedure does not apply to the international students such as MEXT and JICA students who are entering Japan with the support of the government agency.

Please consult with your departmental support office about bringing members of your family from overseas.

 

[Inquiry] Global Initiatives Group

TEL: 082-424-6184

E-mail: kokusai-sien*office.hiroshima-u.ac.jp(Replace * with @)

1. New students who cannot come to Japan 

The following are the information for new students admitted to HU but cannot enter Japan.

1. Orientation for new international students

Orientation for new international students will be held online due to COVID-19. It will be posted on Hiroshima University’s online learning platform, Bb9, so please check it there.

The content of the orientation session will also be available online from the student information portal, Momiji (HU’s student portal).

Momiji is home to a collection of important information for students at Hiroshima University.

Please contact the support office of your department for information about department-specific orientation.

2. Online courses

Please refer to the following link for information about the start date of classes.

https://momiji.hiroshima-u.ac.jp/momiji-top/en/learning/class-schedule.html

Please refer to the following link to read about class implementation policy in 2021.

https://www.hiroshima-u.ac.jp/en/news/64756

3. HU services available online

The following services are available online:

4. Scholarships

Student support group contact MEXT scholars individually.
For other scholarship information, please check HU’s student portal: Momiji.

Momiji (On-campus portal) Scholarships for private students

2. Current HU students who cannot come back to Japan

The following are the information for current students who are abroad and cannot re-enter Japan.

Please be sure to contact your supervisor and the student support office of your school/graduate school if you have not done so already. When your return date to Japan has been decided, please inform the student support office of your school/graduate school immediately.

○Re-entry of foreign nationals who possess the status of residence (as of September 1, 2020)

The Ministry of Foreign Affairs announced to permit re-entry of foreign nationals, starting on September 1, who have left Japan with re-entry permit by August 31.
Please refer to “3. Procedures for returning to Japan or coming to Japan” for details.

1. Classes

Please refer to the following link to read about class implementation policy in 2021.

https://www.hiroshima-u.ac.jp/en/news/64756

2. Contact Information

Find contact information of schools/graduate schools from the following URL.
https://www.hiroshima-u.ac.jp/en/international/contact_information 

 

3. Procedures for returning to Japan or coming to Japan

○Re-entry of foreign nationals with status of residence (as of March 18 2021)

The Government of Japan has decided that all entrants to Japan must submit a written pledge regarding quarantine matters.

Violations of this pledge may result in the publication of names, nationalities and information that may contribute to the prevention of the spread of infection, as well as the termination of residence status and deportation based on the Immigration Control and Refugee Recognition Act.

In addition, those who do not submit a written pledge are required to quarantine for 14 days at a location decided by the quarantine office.

Furthermore, all individuals entering Japan are required to submit a COVID-19 test certificate obtained within 72 hours of departure and undergo another test upon arrival. Those who do not have a test certificate before departure will be denied boarding the aircraft.

Border enforcement measures to prevent the spread of COVID-19 (MOFA homepage)

https://www.mofa.go.jp/ca/fna/page4e_001053.html

Regarding new border enforcement measures (MHLW homepage)

https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00209.html

 

Given the information above, please consult your supervisor about your re-entry at first. Once you book your flight tickets and accommodation to quarantine for 14 days, inform your supervisor, the Student Support Office of your School/Graduate School, and Global Initiatives Group of your itinerary.

To report your itinerary to the Global Initiatives Group, please submit the online survey from the link below.

https://forms.office.com/Pages/ResponsePage.aspx?id=3VQExGOyJkmGjY4SZA03UMqZ1zsoB4hCimbTBVWFNpNUQUM1RTZQRUVSU1YxREI0VVo4TzRXTDQ4SS4u

Make sure to contact the Student Support Office of your School/Graduate School once you re-enter Japan, and submit the online survey from the link below within 14 days after the date of your entry.

https://forms.office.com/Pages/ResponsePage.aspx?id=3VQExGOyJkmGjY4SZA03UAdlH_MEwSZNtg43faLwA3VUQjhFVDdKVjNNVUlFMzVQSDhTNkZEUEpHTi4u

 

〇Movement restrictions after entering Japan

Be sure to stay at a place designated by the Chief of the Quarantine Station, such as your homes and hotels for 14 days counting from the day after arrival even without symptoms of illness. Regarding self-quarantine for 14 days, it will be 15 nights as the first day of quarantine period will be the next day of your arrival in Japan.

Please note that you are required not to use any public transportation such as trains, buses, taxis, or domestic flights.

Transport by private car, rental car, and hired car that meets the criteria is allowed. Below is the information provided by Ministry of Health, Labor and Welfare regarding car hire company and travel agency that can arrange cars that meet the criteria.

Please refer the URL below for details.

<Ministry of Health, Labor and Welfare’s website: Border control>

○Car hire companies and travel agencies that can arrange cars meet the criteria

 

〇Submission of the health questionnaire after entering Japan

Please answer the health questionnaire for the 14 days in a row from the date of your entry.

https://corona.health.hiroshima-u.ac.jp/user/login

 

〇Extension of the period of validity of Certificates of Eligibility (CoE)

Immigration Services Agency of Japan announced that the Certificate of Eligibility that is normally valid for “3 months” will be treated as valid for “6 months” for the time being. With this treatment, you will be able to use the Certificate of Eligibility of within six months for visa applications and landing applications.

Ministry of Justice: Regarding the period of validity of the Certificate of Eligibility in relation to the effects of the spread of the coronavirus disease (COVID-19)

http://www.moj.go.jp/isa/content/930005023.pdf

4. Mental and physical health consultation

Health Service Center offers information on website.

Health Service Center:https://home.hiroshima-u.ac.jp/health/index.html

Contact Information

  • Physical Health (Physician)  health*hiroshima-u.ac.jp
  • Mental Health (Psychiatrist)  mental*hiroshima-u.ac.jp
  • Student counseling  (Counselor)  rcounsel*hiroshima-u.ac.jp    (Please convert "*" to "@“) 

5. Other helpful information

 

〇The amendment of law regarding the Animal Quarantine

Due to the amendment of the Act on Domestic Animal Infectious Diseases Control (Act No.16 of 2020) came into force, the punishment for violations of Export And Import Quarantine were changed to the imprisonment for up to 3 years or a fine of up to 3 million yen (up to 50 million yen for businesses). Please note that meat and animal products (pork, beef, chicken, egg, sausage, jerky, meat ban, and dumpling, etc.) are prohibited to be brought into Japan regardless the amount or the form of transportation such as carry-on or postal item.

 Ministry of Agriculture, Forestry and Fisheries (MAFF) website

・MAFF website: About African Swine Fever (ASF)

・Animal Quarantine website: Multilingual brochures   

[General Inquiries]
Global Initiatives Group, Department of International Affairs

TEL: 082-424-6184
E-mail: kokusai-sien*office.hiroshima-u.ac.jp


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