About HU

To international students abroad

We keep the information updated related to Hiroshima University’s measures for COVID-19.

Please click on one of the following links depending on your situation and/or inquiries:

  1. New students who cannot come to Japan
  2. Current HU students who cannot come back to Japan
  3. Procedures for returning/coming to Japan
  4. Mental and physical health consultation
  5. Other helpful information

 

Students with re-entry permission are allowed to enter Japan unless they stayed at the countries excepted.
Please check 3. Procedures for returning/coming to Japan.

1. New students who cannot come to Japan 

The following information is for new students admitted to HU but cannot enter Japan.

1. Orientation for new international students

Orientation for new international students will be held online to avoid COVID-19.
The information of the orientation will be posted on Bb9, Hiroshima University’s online learning platform, so please check it there.

The contents of the orientation session will be available online from Momiji, HU’s student portal, which is home to a collection of important information for students at Hiroshima University.

Please contact the support office of your department for information about department-specific orientation.

2. Online courses

Please refer to the following link for the start date of each class.

https://momiji.hiroshima-u.ac.jp/momiji-top/en/learning/class-schedule.html

Please refer to the following link to read class implementation policies for year 2021.

https://www.hiroshima-u.ac.jp/en/news/64756

3. Services available at HU websites

The following services are available online:

4. Scholarships

The student support office at your school/graduate school contacts MEXT scholars individually.
For other scholarship information, please check HU’s student portal site.

2. Current HU students who cannot come back to Japan

○Re-entry of foreign nationals who possess the status of residence

International students with "residence" status are allowed to re-enter Japan unless they stayed at the countries excepted.
Please refer to “3. Procedures for returning to Japan or coming to Japan” for details.

After entering Japan, please do not leave the place for your self-quarantine during the 7-day waiting period.
(If you have history of stay in the "countries/regions where COVID-19 variants other than the Omicron variant become dominant" within 14 days prior to the date of return to Japan or the date of application for landing, your waiting period is 14 days).

1. Classes

Please refer to the following link to see HU bulletin board for classes, etc.

https://www.hiroshima-u.ac.jp/en/news/64756

2. Contact Information

Find contact information of your school/graduate schools from the following URL.
https://www.hiroshima-u.ac.jp/en/international/contact_information 

 

3. Procedures for returning to Japan or coming to Japan

 

Depending on the situation of COVID-19, the border measures to prevent the spread of COVID-19 are constantly being updated.
Please be sure to check the latest information frequently.

 

〇For the new students who stay for mid to long term length (As of March 1, 2022)
From March 1, 2022, new entrants for medium- to long-term stays, including international students, are allowed to enter Japan under the supervision of responsible organization.
For more detailed information, please wait for the contact from your support office. (Updated on March 1, 2022)

 

〇Regarding quarantine upon re-entry to Japan

【Waiting period】
As of March 1,2022,  the entrants from all countries and regions are required to wait for 7 days.
(If the country/region where you were staying before entering Japan is designated as a "countries/regions where COVID-19 variants other than the Omicron variant become dominant" , you will be required to wait for 14 days.)
The day of entry into Japan is considered as day 0 of the waiting period, so you will need to stay for 8 nights in total.
However, the waiting period may be shortened if you meet the conditions the government requires.
For more information, please visit the following URL.

<Japanese COVID-19 border measures change on March 1, 2022>
https://www.mhlw.go.jp/content/000903661.pdf

 

【Place for 7 day self-quarantine period】
In principle, you need to stay at an accommodation near the airport during the waiting period.
However, you may move to another place than an accommodation near the airport by using public transportation on the conditions that you are able to complete your travel within 24 hours of the testing negative for COVID-19 upon entry.

To prevent the spread of infection, you are not allowed to stay at International Houses, student dormitories, etc. that have common areas with others.
Please select a private room with a bathroom and toilet when you reserve place for your 7 day self-quarantine period.
Again, you are not allowed to stay at places like a guest house which has a shared bathroom and toilet with others.

Depending on the country/region you were in before entering Japan, you may be required to stay the number of days the Japanese government requires at a designated accommodation arranged by them. (For 3 days, as of March 1, 2022)
Please refer to the following URL for the latest information.

<For returnees and entrants from overseas>
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00249.html

 

〇Necessary procedures at the time of re-entry into Japan

(Pre-Entry Procedures)

(1) Contacting the University
If you plan to return to Japan, be sure to contact your supervisor at first.
And then inform him/her, your support office, and the Global Initiatives Group of your itinerary as soon as you reserve the flight and accommodation.

To report to the Global Initiatives Group, please submit the information from the following online form.
https://forms.office.com/Pages/ResponsePage.aspx?id=3VQExGOyJkmGjY4SZA03UMqZ1zsoB4hCimbTBVWFNpNUQUM1RTZQRUVSU1YxREI0VVo4TzRXTDQ4SS4u

 

(2)Acquisition of a certificate within 72 hours prior to departure
Please obtain a certificate of testing for COVID-19 within 72 hours prior to departure.
If you do not have this certificate at the time of entry, you will not be allowed to enter Japan.

(3)Response to the WEB questionnaire
All entrants are required to answer the questionnaire in advance, so please complete the questionnaire before departure. Since you have to present the generated QR code at the time of entry, please take a screenshot or print it out.

<WEB questionnaire>
https://arqs-qa.followup.mhlw.go.jp/#/

 

(Entry Procedures)

(1) Submission of a written pledge, a certificate of testing for COVID-19, etc.
All entrants to Japan must submit a written pledge regarding quarantine matters. Violations of this pledge may result in the publication of names, nationalities and related information to prevent the spread of infection, as well as the possible-termination of residence status and deportation based on the Immigration Control and Refugee Recognition Act. In addition, those who do not submit a written pledge are required to stay at a location designated by the quarantine office.

In addition to the written pledge, all individuals entering Japan are required to submit a COVID-19 test certificate within 72 hours prior to departure and a generated QR code of WEB questionnaire.

You may also be asked to show your vaccination certificate, so it is recommended international students who have already completed the vaccinations to bring it with you.

<For returnees and entrants from overseas (MHLW homepage)>
https://www.mhlw.go.jp/content/000871755.pdf

 

◇Visit Japan Web Service

In December, 2021, the Visit Japan Web Service was released, enabling entrants to submit information regarding quarantine, immigration, and customs declaration from the following website.
https://www.visitjapan.digital.go.jp/Web/Login

Although it is not compulsory to use this service, please consider using it to ensure smooth immigration procedures.

<Visit Japan Web (Digital Agency homepage)>
https://www.digital.go.jp/en/services/visit_japan_web

 

(2)COVID-19 tests at the airport and accommodation designated the government
All entrants are required to undergo a test for COVID-19 at the airport quarantine.
If the country/region in which you stayed before entering Japan is designated as "Country and regions required to stay in the accommodation of the government", you must stay in the designated place by the government for 3 days, depending on your departing country/region.(as of March 1, 2022)

During this period, you will also have to undergo another test.
For more information, please refer to the website of the Ministry of Health, Labor and Welfare.

<For returnees and entrants from overseas (MHLW homepage)>
https://www.mhlw.go.jp/content/000871755.pdf

<Country and regions required to stay in the accommodation of the government (MHLW homepage)>
https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.mhlw.go.jp%2Fcontent%2F000883267.xlsx&wdOrigin=BROWSELINK

 

(Post-entry Procedures)

(1)Smartphone and its necessary applications
Please report your health condition and register your location of isolation by using Health and Location Monitoring App for Overseas Entrants (MySOS).
During your waiting period, please carry your smartphone with you at all times and be sure to answer video calls.
Before entering Japan, make sure that you have set up your smartphone to store location information and installed the COVID-19 Contact-Confirming Application (COCOA).
Anyone breaching the pledge (failing to report health condition or location, etc.) may face disclosure of name, nationality and other information to the public to prevent spread of infection. This may result revocation of residence status and deportation from Japan for foreign nationals under the Immigration Control Act.

<To Anyone Entering/Returning to Japan(MHLW homepage)>
https://www.hco.mhlw.go.jp/en/

 

(2)Contacting the university and reporting health records
Make sure to contact the Student Support Office of your School/Graduate School once you enter/re-enter Japan, and submit the online survey from the link below for 14 days after the date of your entry.
https://forms.office.com/Pages/ResponsePage.aspx?id=3VQExGOyJkmGjY4SZA03UAdlH_MEwSZNtg43faLwA3VUQjhFVDdKVjNNVUlFMzVQSDhTNkZEUEpHTi4u

Also, please answer the health questionnaire for 7 days in a row from the date of your entry.
https://corona.health.hiroshima-u.ac.jp/user/login

 

〇Movement restrictions after entering Japan

During the waiting period after entry into Japan, please do not use public transportation such as trains, buses, or taxis except for direct transfer to the place for self-quarantine period within 24 hours of the testing for COVID-19 upon entry.

Please note that you are required not to use any public transportation such as trains, buses, taxis, or domestic flights when you go to the testing site.

Transport by private car, rental car, and hired car that meets the criteria is allowed. Below is the information provided by Ministry of Health, Labor and Welfare regarding car hire company and travel agency that can arrange cars that meet the criteria.

Please refer to the URL below for details.

<Ministry of Health, Labor and Welfare’s website: Border control>
○Car hire companies and travel agencies that can arrange cars meet the criteria

 

〇Extension of the period of validity of Certificates of Eligibility (CoE)

Immigration Services Agency of Japan announced that the Certificate of Eligibility that is normally valid for “3 months” will be treated as valid for “6 months” for the time being. With this treatment, you will be able to use the Certificate of Eligibility of within six months for visa applications and landing applications.
(Certificates of Eligibility issued between January 1, 2020, and October 31, 2021 will be treated as valid until April 30, 2022.)

Ministry of Justice: Regarding the period of validity of the Certificate of Eligibility affected by the spread of the coronavirus disease (COVID-19)

http://www.moj.go.jp/isa/content/930005023.pdf

4. Mental and physical health consultation

Health Service Center offers information on website.

Health Service Center:https://health.hiroshima-u.ac.jp/

Contact Information

  • Physical Health (Physician)  health*hiroshima-u.ac.jp
  • Mental Health (Psychiatrist)  mental*hiroshima-u.ac.jp
  • Student counseling  (Counselor)  rcounsel*hiroshima-u.ac.jp    (Please convert "*" to "@“) 

5. Other helpful information

 

〇The amendment of law regarding the Animal Quarantine

Due to the amendment of the Act on Domestic Animal Infectious Diseases Control (Act No.16 of 2020) came into force, the punishment for violations of Export And Import Quarantine were changed to the imprisonment for up to 3 years or a fine of up to 3 million yen (up to 50 million yen for businesses). Please note that meat and animal products (pork, beef, chicken, egg, sausage, jerky, meat bun, and dumpling, etc.) are prohibited to be brought into Japan regardless the amount or the form of transportation such as carry-on or postal item.

 Ministry of Agriculture, Forestry and Fisheries (MAFF) website

・MAFF website: About African Swine Fever (ASF)

・Animal Quarantine website: Multilingual brochures   

[General Inquiries]
Global Initiatives Group, Department of International Affairs

TEL: 082-424-6184
E-mail: kokusai-sien*office.hiroshima-u.ac.jp
(Please replace * with @ when you send e-mail)


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