About HU

To international students living abroad

We will keep the information updated related to Hiroshima University’s measures for COVID-19.

Please click on the following links depending on your situation and/or inquiries:

  1. New students who cannot come to Japan
  2. Current HU students who cannot come back to Japan
  3. Procedures for returning/coming to Japan
  4. Mental and physical health consultation
  5. Other helpful information

〇Regarding newly entering Japan for a mid to long term stay (As of September 25, 2020)

As of September 25, 2020, the Japanese government has decided to accept new international students, starting from October 1, from all countries/regions in principle.

【Reference】https://www.mofa.go.jp/ca/cp/page22e_000925.html (Ministry of Foreign Affairs website)

〇The university’s measures for newly entering international students. (As of October 15, 2020)

To all the new international students who are enrolled or planning to enroll at HU and wish to newly enter Japan, please proceed with the entry procedure in accordance with the HU measures and the infectious disease prevention measures required by the Japanese government.

For visa application procedures, you need the Written Pledge issued from Hiroshima University. In the case that any newly entering international student breaks the rules in the Written Pledge, Hiroshima University would receive a serious penalty.

The student support office of your (expected) school/graduate school will send you the URL for the information package summarized the procedures and the necessary documents for entering Japan. Then, please make preparations for the entry procedure after reading it carefully and understanding the contents enough.

If you have not received the “Pledge Request Form” from the student support office of your (expected) school/graduate school, please contact the student support office of your (expected) school/graduate school immediately.

This entry procedure does not apply to the international students such as MEXT and JICA students who are entering Japan with the support of the government agency.

We will work on the procedures for inviting family members of international students as soon as possible while considering circumstances.

[Inquiry] Global Initiatives Group

TEL: 082-424-6184

E-mail: kokusai-sien*office.hiroshima-u.ac.jp(Replace * with @)

1. New students who cannot come to Japan 

The following are the information for new students admitted to HU but cannot enter Japan.

1. Orientation for new international students

Orientation for new international students will not be held due to concerns over COVID-19. Alternatively, orientation video will be provided via online for new students. The content of the orientation is also available onMomiji (HU’s student portal).

 

2. Online courses

To check the delivery method (online or face-to-face) of classes to be held in 4th term, please refer to the URL below.

https://www.hiroshima-u.ac.jp/en/news/58201

3. HU services available online

The following services are available online:

4. Scholarships

Student support group contact MEXT scholars individually.
For other scholarship information, please check HU’s student portal: Momiji.

Momiji (On-campus portal) Scholarships for private students

2. Current HU students who cannot come back to Japan

The following are the information for current students who are abroad and cannot re-enter Japan.

Please be sure to contact your supervisor and the student support office of your school/graduate school if you have not done so already. When your return date to Japan has been decided, please inform the student support office of your school/graduate school immediately.

○Re-entry of foreign nationals who possess the status of residence (as of September 1, 2020)

The Ministry of Foreign Affairs announced to permit re-entry of foreign nationals, starting on September 1, who have left Japan with re-entry permit by August 31.
Please refer to “3. Procedures for returning to Japan or coming to Japan” for details.

1. Classes

To check the delivery method (online or face-to-face) of classes to be held in 3rd term, please refer to the URL below.

https://www.hiroshima-u.ac.jp/en/news/58201

2. Contact Information

Find contact information of schools/graduate schools from the following URL.
https://www.hiroshima-u.ac.jp/en/international/contact_information 

 

3. Procedures for returning to Japan or coming to Japan

○Re-entry of foreign nationals who possess the status of residence (as of September 1, 2020)

The Ministry of Foreign Affairs announced to permit re-entry of foreign nationals, starting on September 1, who have left Japan with re-entry permit by August 31.

https://www.mofa.go.jp/ca/fna/page4e_001074.html

Upon re-entry, the applicant is required to obtain a negative COVID-19 test result conducted before entering into Japan and “the Letter of Confirmation of Submitting Necessary Documentation for Re-entry into Japan” at a Japanese Consulate or Embassy where you reside. For the details of the procedures and required documents for re-entry, please see the URL below.

https://www.mofa.go.jp/ca/fna/page25e_000334.html

Given the information above, please consult your supervisor about your re-entry at first. Once you book your flight tickets and accommodation to quarantine for 14 days, inform your supervisor, the Student Support Office of your School/Graduate School, and Global Initiatives Group of your itinerary.

Please act on the current border enforcement measures of conducting PCR tests (for those from the country/region subject to the denial of permission to entry), refraining from using public transportation, and self-quarantine for 14 days, as it will continue to be implemented.

Regarding self-quarantine, please pre-book the accommodation near the airport before entering Japan, and only after your 14-day quarantine is over, you may move to Hiroshima. Regarding self-quarantine for 14 days, it will be 15 nights as the first day of quarantine period will be the next day of your arrival in Japan.

Please read Hiroshima University’s measures on MOMIJI (HU’s student portal) if you plan to re-enter Japan.

Make sure to contact the Student Support Office of your School/Graduate School once you re-enter Japan, and submit the online survey from the link below within 14 days after the date of your entry.

https://forms.office.com/Pages/ResponsePage.aspx?id=3VQExGOyJkmGjY4SZA03UAdlH_MEwSZNtg43faLwA3VUQjhFVDdKVjNNVUlFMzVQSDhTNkZEUEpHTi4u

 

When you returning or coming to Japan, please take necessary procedures based on “Hiroshima University’s measures to prevent the spread of Novel Coronavirus” 

3-1.Entry restrictions

Based on Japan’s border control measures related to COVID-19, those who have travel history to countries/regions subjected to refusal of landing in the 14 days prior to their arrival to Japan cannot enter Japan.

(Countries/regions subjected to denial of landing(Ministry of Justice’s website)

http://www.moj.go.jp/EN/nyuukokukanri/kouhou/m_nyuukokukanri01_00003.html

3-2.Movement restrictions after entering Japan

If you have visited any of areas subject to strengthened quarantine or the epidemic areas designated by immigration restrictions, be sure to stay at a place designated by the Chief of the Quarantine Station, such as your homes and hotels for 14 days counting from the day after arrival even without symptoms of illness. Regarding self-quarantine for 14 days, it will be 15 nights as the first day of quarantine period will be the next day of your arrival in Japan.

Please note that you are required not to use any public transportations such as trains, buses, taxis, or domestic flights.

(Areas subject to strengthened quarantine(Ministry of Health, Labor and Welfare)Q&A)

https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/kenkou_iryou/covid19_qa_kanrenkigyou_00003.html

Transport by private car, rental car, and hired car that meets the criteria is allowed. Below is the information provided by Ministry of Health, Labor and Welfare regarding car hire company and travel agency that can arrange cars that meet the criteria.

Please refer the URL below for details.

<Ministry of Health, Labor and Welfare’s website: Border control>

○Car hire companies and travel agencies that can arrange cars meet the criteria

 

3-3.To returnees and visitors from countries/regions to which MOFA has issued “Infectious Disease Warning Information” Level 2 or higher

(1)If you have had a history of staying in countries/regions to which Infectious Disease Warning Information Level 2 or higher has been issued in the last 14 days, please make sure to report your case to HU by filling in the webform below.

https://forms.office.com/Pages/ResponsePage.aspx?id=3VQExGOyJkmGjY4SZA03UAdlH_MEwSZNtg43faLwA3VUQjhFVDdKVjNNVUlFMzVQSDhTNkZEUEpHTi4u

(2)To returnees and visitors from countries/ regions to which MOFA has issued "Infectious Disease Warning Information Level 2, For the next two weeks after returning or entering Japan, avoid non-essential outings and crowds, and always wear a mask when you need to go out. Please check your health status every day for the next two weeks (daily temperature, presence of any respiratory symptoms, etc.). If you have a fever or experience respiratory symptoms consult a medical office immediately.

(3)To returnees and visitors from countries/regions to which MOFA has issued “Infectious Disease Warning Information” Level 3 (or higher), or have come into close contact with someone who has been confirmed to be a novel coronavirus case.

When returning to or entering Japan, you are required to report the place of stay and health to the quarantine officer concerned; if you have stayed in countries/regions to which Infectious Disease Warning Information Level 3 or higher has been issued, within 14 days of your return to Japan, please take appropriate actions in accordance with the advice from the quarantine officer.

After returning to or entering Japan, please refrain from going out and stay at home for the next two weeks. Please check your physical conditions every day during that period (daily temperature, presence of any respiratory symptoms, etc.). If you experience symptoms such as fever or cough, do not visit a medical office, but contact the nearest novel coronavirus help desk (Public Health Center, below) and follow their advice (e.g. always wearing a mask). Also, please report this to your department or school and the Health Service Center at HU.

(*) Close Contact

People who meet the following definitions are deemed to be as such:

  • Those who have lived with or who have come into close contact with a person suspected of having the novel coronavirus infection, or those who have been exposed to a person with the coronavirus for a long time while onboard (a car, bus, or an aircraft, etc.).
  • Those professionals who have consulted with, or nursed for, or given care for the patients suspected of the new coronavirus infection, with no special protection such as protective clothing.
  • Those who are very likely to have come into direct contact with the respiratory tract secretions or body fluids of the persons suspected of the novel coronavirus infections.

4. Extension of the period of validity of Certificates of Eligibility (CoE)

Immigration Services Agency of Japan announced that the Certificate of Eligibility that is normally valid for “3 months” will be treated as valid for “6 months” for the time being. With this treatment, you will be able to use the Certificate of Eligibility of within six months for visa applications and landing applications.

Ministry of Justice: Regarding the period of validity of the Certificate of Eligibility in relation to the effects of the spread of the coronavirus disease (COVID-19)

http://www.moj.go.jp/content/001316875.pdf

4. Mental and physical health consultation

Health Service Center offers information on website.

Health Service Center:https://home.hiroshima-u.ac.jp/health/index.html

Contact Information

  • Physical Health (Physician)  health*hiroshima-u.ac.jp
  • Mental Health (Psychiatrist)  mental*hiroshima-u.ac.jp
  • Student counseling  (Counselor)  rcounsel*hiroshima-u.ac.jp    (Please convert "*" to "@“) 

5. Other helpful information

Due to the amendment of the Act on Domestic Animal Infectious Diseases Control (Act No.16 of 2020) came into force, the punishment for violations of Export And Import Quarantine were changed to the imprisonment for up to 3 years or a fine of up to 3 million yen (up to 50 million yen for businesses). Please note that meat and animal products (pork, beef, chicken, egg, sausage, jerky, meat ban, and dumpling, etc.) are prohibited to be brought into Japan regardless the amount or the form of transportation such as carry-on or postal item.

 Ministry of Agriculture, Forestry and Fisheries (MAFF) website

・MAFF website: About African Swine Fever (ASF)

・Animal Quarantine website: Multilingual brochures   

[General Inquiries]
Global Initiatives Group, Department of International Affairs

TEL: 082-424-6184
E-mail: kokusai-sien*office.hiroshima-u.ac.jp


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