(1) From the Student Support Office to the Global Exchange Group: 
Fills out and sends the applicant information on the COE system.

(2) From the Global Exchange Group to applicant: 
Sends the email regarding the application URL for the COE system.

(3) Applicant:
Fills out the necessary information and uploads the required documents on the COE system. 

(4) The Global Exchange Group:
Checks all the necessary documents, prepares for application, and submits the application to the Immigration Bureau.

(5) From the Global Exchange Group to applicant:
Sends the email regarding the application acceptance at the Immigration Bureau.

(6) From the Immigration Bureau to the Global Exchange Group:
Examines the application and issues the Certificate of Eligibility.

(7) From the Global Exchange Group to applicant:
Sends the electronic Certificate of Eligibility by email.

(8) Applicant:
Applies for a visa at the nearest Japanese Embassy or consulate.
 
»»» Entry into Japan

*It may take more time to review at the Immigration Bureau or additional documents may be requested from the Immigration Bureau if necessary.

【Note】
If you decline admission to Hiroshima University after you obtained the Certificate of Eligibility, you are required to report about it to the Global Exchange Group, Hiroshima University.

Inquiry:
Global Exchange Group (Visa Support)
Hiroshima University
Student Plaza, 1-7-1, Kagamiyama, Higashi-Hiroshima, Japan 739-8514
TEL： +81-82-424-7129   FAX： +81-82-424-4545
E-mail： huvisa(at)hiroshima-u.ac.jp (Please replace (at) with @.)