Documents required for application

The documents required for application are as follows.  Please prepare them approximately 2 months before your admission.
【Required Documents】

1. 1 photo (40mm x 30mm) (in JPG, more than 640 x 480 pixels) 
 The photo must be taken within 6 months of date of submission. Do not retouch the photo. Nothing in the background. Use a high-quality image.

2. Passport copy (in PDF or JPG)
    (ID page - the page with your full name, photograph, passport number and expiration date)
    (Students who are in the process of applying for a passport need to submit a copy of an official
     certificate that identifies information such as your name, date of birth etc.)

3. A copy of "Notice of Acceptance", "Letter of Acceptance", or "Certificate of Admission" (in PDF or JPG)

4. Financial Proof (You are required to submit either A. or B.)
   A:  Statement of Financial Support (use the attached designated forms) (in PDF or JPG) and
        Certificate of Bank Account (issued by the bank) (in PDF or JPG)
   B:  Certificate of Scholarship (For those who have already been selected as a scholarship recipient.) (in PDF or JPG)
* In order to obtain a Certificate of Eligibility for a Japanese student visa, proof of your finances must be submitted to the Immigration Bureau. You need to submit a Certificate of Bank Account to prove that you have minimum of 480,000 yen for attending half a year or 960,000 yen for attending more than one year, in your bank account. A half-year research student who will proceed to a graduate school also needs to submit a certificate showing a minimum of 960,000 yen.

5. CV (in PDF or JPG)(For only those who have graduated from your last institution more than 5 years ago.)

6. Explanation of "Reasons to study at HU" and "Plans after graduation from HU" (in PDF or JPG)(For only those who have graduated from your last institution more than 5 years ago.)

* Note:
1. Additional documents may be requested if necessary.
2. The documents you submit to the Global Exchange Group, Hiroshima University will not be returned.
3. Fake documents or untrue statements will result in the cancellation of the CoE procedure.
In case errors are found in an upload file, please send your data directly by email to the Global Exchange Group, HU.

Global Exchange Group (Visa Support)
Hiroshima University
Student Plaza, 1-7-1, Kagamiyama, Higashi-Hiroshima, Japan 739-8514
TEL: +81-82-424-7129
FAX: +81-82-424-4545
E-mail: huvisa(at) (Please replace (at) with @.)