How to Request Certificates

From January 2021, former students will be required to pay an issuance fee of 500yen 1per copy. In principle, please apply online.

 

You can print and obtain some certificates in convenience stores (domestic 7-Eleven , Family Mart and Lawson), 24 hours a day, year-round. (*1) (For details about certificates that can be issued in convenience stores, refer to "☆Certificates Issued at Convenience Stores/Users" below.)

 

*1 Excludes (machine) maintenance hours/periods in which the University suspends operations.

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Hiroshima University will have consecutive holidays in Mid-August (The department offices etc. will be closed during the holidays).

Approval for first time certificate issuance application and postal service will be unavailable during the following period.

Aug. 7, 2021(Sat.) - Aug.15, 2021(Sun.)

Please apply with time to spare. We apologize in advance for any inconvenience.

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Application Method

● Apply online using a PC or smartphone. Please access the application site by clicking the button below.

In principle, we will not accept applications for certificate issuance by mail.

Issuance fee

Former Student
(graduation /withdrawal /expulsion)

500Yen /1per copy

●Convenience Store: A printing fee (60yen /1per copy) is also charged.
●Postal Mail: A postage fee is also charged.
●If you are currently enrolled in Hiroshima University and would like any certificates from a previous course, log in the system as a "former student".
(ex. In case that a current Master's students issue certificates of Undergraduate Program)

● Payment Methods

Credit Card Payment VISA, Mastercard, JCB, AMERICAN EXPRESS, DinersClub
Convenience Store Cash Payment

SmartPit *(Family Mart, Lawson)
Convenience store cash payment (7-Eleven)

Cashless Payment Mobile phone billing(DoCoMo, au, SoftBank)
Pay-easy, LINE Pay, Apple Pay, PayPay

* SmartPit
・Family Mart:multimedia machine "FamiPort", Click here for details.
・Lawson:multimedia machine "Loppi", Click here for details .

Transaction fees and postage fees are non-refunded.
Please note that the convenience store has a, “printing deadline” (7 days after applying, until midnight of the 8th day).
For convenience store cash payment, please pay at the convenience store within 7 days of application.

Available Convenience Stores

● Convenience stores that can be issued are domestic 7-Eleven, Family Mart and Lawson where multi-copy machines are installed.
・7-Eleven*: FUJIFILM Business Innovation Corporation's muilti-copy machine is compatible with the "netprint". Click here for more information.
・Family Mart and Lawson:  Sharp Marketing Japan Corporation's muilti-copy machine is compatible with the "Network Printing Service". Click here for more information.

☆Certificates Issued at Convenience Stores/Users

Undergraduate Students enrolled after 2001
 ◎ Certificate of Graduation (Japanese / English) 
   ◎ Certificate of Academic Records (Japanese / English)

Graduate Students enrolled after 2002
 ◎ Certificate of Graduation (Japanese / English)
 ◎ Certificate of Academic Records (Japanese / English)

Non-Degree Student and Special Auditing Student enrolled after 2002
   ◎ Certificate of Academic Records (Japanese / English)

*Certificates other than the above must be sent via postal mail. Please apply online. (Issued in about 1 week)

● Certificate of Academic Records (English) does not include a degree and thesis title.
● Certificates issued at convenience stores will be forge-proof. A copied version of the certificate will not be valid for use.
● In case you require the certificate to be sealed up, please select to issue via postal mail.
● If you need to write the name in English certificate in lowercase letters, we will respond by mail.Please select mail (郵送) of the printing methods from the “Issue Certificates(証明書を発行).”
● The Ministry of Foreign Affairs of Japan does not accept certificates issued by convenience stores. If you need to submit it to the Ministry of Foreign Affairs, please select to issue via postal mail.

Online Application Page

* The following browsers cannot be used.
IE10 or lower, Safari 6.0.4 or lower, Android 4.3 or lower, iOS 5.0.1 or lower, feature phones in general

*In case of applying certificates by the end of Month you graduate, please use the site for "current students". (An issuance fee is free and only a printing fee is required.)

Please register for first time applicants.
Apply for the service (For former student / First time only) 

If you have an ID for this service, please login here.
Login page for former student
Login manual (for former student)

* Dissertation Doctorates without University registration, please apply here.

Advice/Notes Online Application

● Please register for first time applicant. After that, Hiroshima University's staff will verify your identitiy and issue an initial password.
*In principle, your applications will be processed by 17:00 on the next day (Buisiness day).
*Please note that the reception and approval are not processed on Saturdays, Sundays, public holidays, and long holidays.
● Due to various circumstances, it may take longer than usual to process the application for issuance of  certificates and to issue and send them.
Please apply with time to spare.
● If you require certificates to be sealed up, please select "Sealed up" on the postal menu. In case you request each certificate to be sealed separately, please indicate this clearly in the "Remarks" column. Unless there are no specified, different types of certificates wll be sealed togeter.
● In case the certificate you want to issue is not displayed there, select "Other" and indicate what kind of certificate you need in the "Remarks" column.
● If you have specified the form from the place where you submitted the certificate, please indicate this in the "Other" column and attach the specified form, or send it to your student section via email or mail.
● In addition, please describe in the "Remarks" column for the following cases.
 ◎ When applying for a "Certificate of PhD Degree Awarded" in English, enter the thesis title in English.
 ◎ If you have other inquires/matters.

For those who have received a certificate

● If you receive a certificate issued by the convenience store, you can use POPITA technology to check the authenticity of the certificate. Click here for more details.

Other Information

● Please also check the website of the school or graduate school that you have graduated from.
● The acquired personal information will be used for the purpose of issuing certificates and the following purposes based on the "Hiroshima University Personal Information Protection Policy".
 ・Information provision and Notice about questionnaires from Hiroshima University.
 ・Notice from The Hiroshima University Alumni Association and Alumni Association.

● Contact
◎ Payment Methods and System Operations

Certificate Issuing Service
(Available 24 Hours)
052-265-8397 (9:00~17:00)
06-6809-4327 (17:00~9:00)

◎ Each Department (8: 30-17: 15 except Saturdays, Sundays, public holidays, and long vacations)
*Email: Please add "office.hiroshima-u.ac.jp" after @.
* Graduates of the School of Political Science and Economics should check the website of the School of Law or School of Economics, graduates of the School of Science of Fisheries and Animal Sciences, the website of the School of Applied Biological Science, and graduates of the School of School Education, the website of the School of Education, respectively.

Schools TEL Email
School of Integrated Arts and Sciences(Japanese page) 082-424-6315 souka-gaku-sien@
School of Letters(Japanese page) 082-424-6613 bun-gaku-sien@
School of Education(Japanese page) 082-424-6725 kyoiku-gakusi@
School of Law(Daytime course)(Japanese page) 082-424-7215 syakai-gaku-sien@
School of Law(Evening main course)(Japanese page)  082-542-6998 senda-gaku-sien@
School of Economics(Daytime course)(Japanese page) 082-424-7217 syakai-gaku-sien@
School of Economics(Evening main course)(Japanese page)  082-542-6961 senda-gaku-sien@
School of Science(Japanese page) 082-424-7317 ri-gaku-sien@
School of Medicine(Japanese page) 082-257-5046 kasumi-gaku@
School of Dentistry(Japanese page) 082-257-5046 kasumi-gaku@
School of Pharmaceutical Sciences(Japanese page) 082-257-5046 kasumi-gaku@
School of Engineering 082-424-7542 kou-gaku-gakubu@
School of Informatics and Data Science 082-424-7542 kou-gaku-gakubu@
School of Applied Biological Science(Japanese page) 082-424-7915 sei-gaku-sien@

 

Advanced Course TEL Email
Special Course of Special Needs Education(Japanese page) 082-424-3706 kyoiku-in@

 

Graduate Schools TEL Email
Graduate School of Integrated Arts and Sciences(Japanese page) 082-424-6316 souka-gaku-sien@
Graduate School of Letters(Japanese page) 082-424-6615 bun-gaku-sien@
Graduate School of Education(Japanese page) 082-424-3706 kyoiku-in@
Graduate School of Social Sciences,
Department of Law and Politics
(Japanese page)
082-424-7148 syakai-gaku-sien@
Graduate School of Social Sciences,
Department of Economics
(Japanese page)
082-424-7189 syakai-gaku-sien@
Graduate School of Social Sciences,
Department of Management Studies
082-542-6962 senda-gaku-sien@
Graduate School of Science(Japanese page) 082-424-7309 ri-gaku-sien@
Graduate School of Advanced Sciences of Matter(Japanese page) 082-424-7008 sentan-gaku-sien@
Graduate School of Biomedical and Health Sciences(Japanese page) 082-257-5056 kasumi-gaku@
Graduate School of Engineering 082-424-7519 kou-gaku-daigakuin@
Graduate School of Biosphere Science(Japanese page) 082-424-7908 sei-daigakuin-sien@
Graduate School for International Development and Cooperation 082-424-6909 koku-gaku@
Hiroshima University Law School(Japanese page) 082-542-7087 houmu-gaku-sien@

 

Graduate School of Humanities and Social Sciences

Programs TEL Email
Humanities Program 082-424-6615 bun-gaku-sien@
Humanities Program
Economics Program
082-424-7148 syakai-gaku-sien@
Management Sciences Program 082-542-6962 senda-gaku-sien@
Program for Law Practice Professionals 082-542-7087 houmu-gaku-sien@
International Peace and Co-existence Program
International Economic Development Program
International Education Development Program
Joint International Master’s Programme in Sustainable Development
(Hiroshima University and University of Graz)
082-424-6909 koku-gaku@
Integrated Arts and Human Sciences Program 082-424-6316 souka-gaku-sien@
Psychology Program
Educational Design for Teacher Educators Program
Educational Studies Program
Teaching Japanese as a Second Language Program
Professional Development Program for Teachers and School Leaders
082-424-3706 kyoiku-in@

 

Graduate School of Advanced Science and Engineering

Programs TEL Email
Mathematics Program
Physics Program
Earth and Planetary Systems Science Program
Basic Chemistry Program
082-424-7309 ri-gaku-sien@
Applied Chemistry Program
Chemical Engineering Program
Electrical, Systems, and Control Engineering Program
Mechanical Engineering Program
Transportation and Environmental Systems Program
Architecture Program
Civil and Environmental Engineering Program
Informatics and Data Science Program
Smart Innovation Program
082-424-7519 kou-gaku-daigakuin@
Quantum Matter Program 082-424-7008 sentan-gaku-sien@
Transdisciplinary Science and Engineering Program 082-424-6316 souka-gaku-sien@
Transdisciplinary Science and Engineering Program
Joint International Master’s Programme in Sustainable Development
(Hiroshima University and Leipzig University)
082-424-6909 koku-gaku@

 

Graduate School of Integrated Sciences for Life

Programs TEL Email
Program of Basic Biology
Program of Mathematical and Life Sciences
Program of Biomedical Science
082-424-7309 ri-gaku-sien@
Program of Biotechnology 082-424-7008 sentan-gaku-sien@
Program of Food and AgriLife Science
Program of Bioresource Science
082-424-7908 sei-daigakuin-sien@
Program of Life and Environmental Sciences 082-424-6316 souka-gaku-sien@

 


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