From January 2021, former students will be required to pay an issuance fee of 500yen 1per copy. In principle, please apply online.
You can print and obtain some certificates in convenience stores (domestic 7-Eleven , Family Mart and Lawson), 24 hours a day, year-round. (*1) (For details about certificates that can be issued in convenience stores, refer to "☆Certificates Issued at Convenience Stores/Users" below.)

*1 Excludes (machine) maintenance hours/periods in which the University suspends operations.

【Notice】
During the New Year holidays, the department offices etc. will be closed.
Approval for first time certificate issuance application and postal service will be unavailable during the following period.
Dec. 29, 2023(Fri.) - Jan.3, 2024(Wed.)
Please apply with time to spare. We apologize in advance for any inconvenience.


【Shipping certificates to overseas】
Some countries have stopped accepting EMS at this time.
Since the postage fee is non-refundable, please do not choose to send by EMS if you wish to send to a country that has stopped accepting EMS.
Please check the latest status of suspension of mail service by Japan Post.
https://www.post.japanpost.jp/index_en.html

● Apply online using a PC or smartphone. Please access the application site by clicking the "Online Application Page" below.

In principle, we will not accept applications for certificate issuance by mail.

● Convenience stores that can be issued are domestic 7-Eleven, Family Mart and Lawson where multi-copy machines are installed.
・7-Eleven*: FUJIFILM Business Innovation Corporation's muilti-copy machine is compatible with the "netprint". Click here for more information.
・Family Mart and Lawson:  Sharp Marketing Japan Corporation's muilti-copy machine is compatible with the "Network Printing Service". Click here for more information.

Undergraduate Students enrolled after 2001
　◎ Certificate of Graduation (Japanese / English)　
   ◎ Certificate of Academic Records (Japanese / English)

Graduate Students enrolled after 2002
　◎ Certificate of Graduation (Japanese / English)
　◎ Certificate of Academic Records (Japanese / English)

Non-Degree Student and Special Auditing Student enrolled after 2002
   ◎ Certificate of Academic Records (Japanese / English)

＊Certificates other than the above must be sent via postal mail. Please apply online. (Issued in about 1 week)
If you need Certificate of Employment or Certificate of Withholding Tax for employment at Hiroshima University, you cannot apply through the online application page.
Please contact the General Affairs or Personnel Office of each faculty or graduate school.

● Certificate of Academic Records (English) does not include a degree and thesis title.
● "Certificate of Doctoral Degree Conferment" can only be issued to those who have doctoral degree of Hiroshima University.
● Certificates issued at convenience stores will be forge-proof. A copied version of the certificate will not be valid for use.
● In case you require the certificate to be sealed up, please select to issue via postal mail.
● If you need to write the name in English certificate in lowercase letters, we will respond by mail.Please select mail (郵送) of the printing methods from the “Issue Certificates（証明書を発行）.”
● The Ministry of Foreign Affairs of Japan does not accept certificates issued by convenience stores. If you need to submit it to the Ministry of Foreign Affairs, please select to issue via postal mail.

* The following browsers cannot be used.
IE10 or lower, Safari 6.0.4 or lower, Android 4.3 or lower, iOS 5.0.1 or lower, feature phones in general

*In case of applying certificates by the end of Month you graduate, please use the site for "current students". (An issuance fee is free and only a printing fee is required.)

Please register for first time applicants.
Apply for the service (For former student / First time only)   

If you have an ID for this service, please login here.
Login page for former student  

Login manual (for former student)　
* The manual for the issuance application procedure is available from the menu button (gear icon) after logging in.

* Dissertation Doctorates without University registration, please apply here.

* If you cannot find your affiliation in "大学院修士 / Master's Course" , please look for it in  "大学院前期 / Master's Course (First Term Doctoral Course)".
If you cannot find your affiliation in "大学院博士 / Doctoral Course" , please look for it in  "大学院後期 / Doctoral Course (Second Term Doctoral Course)".
The Graduate School of International Cooperation Studies is included in the "Master's Course" or "Doctoral Course".

* If you have enrolled in more than one course, you have to apply for a certificate for each course.

* For the details, please refer to  ”2.3 How to Add a Student ID Number（Only for those who have multiple student ID numbers)" in the "Login manual (for former student)” .

* If your registered date of birth is off by one day when you apply from overseas, please do either 1 or 2 below.
(1) Change the time zone of your PC or smartphone to Japan (UTC+9:00) and restart your browser to apply.
(2) Enter the date of birth on the following day, check that the value is correct on the confirmation screen, and click the "Application" button.

* To the graduates of Morito Institute of Global Higher Education 3+1 Program

Please make sure to select a faculty, not a program when applying certificates. Do not select " Morito Institute of Global Higher Education（森戸国際高等教育学院）".

● Please register for first time applicant. After that, Hiroshima University's staff will verify your identitiy and issue an initial password.
*In principle, your applications will be processed by 17:00 on the next day (Buisiness day).
*Please note that the reception and approval are not processed on Saturdays, Sundays, public holidays, and long holidays.
● Due to various circumstances, it may take longer than usual to process the application for issuance of  certificates and to issue and send them.
● Some certificates that cannot be issued at convenience stores may require more than one week to be sent.
　Please apply with time to spare, take into account weekends, national holidays, vacations, year-end and New Year vacations, and postal conditions.
● If you require certificates to be sealed up, please select "Sealed up" on the postal menu. In case you request each certificate to be sealed separately, please indicate this clearly in the "Remarks" column. Unless there are no specified, different types of certificates wll be sealed togeter.
● In case the certificate you want to issue is not displayed there, select "Other" and indicate what kind of certificate you need in the "Remarks" column.If you will choose "Other" certificate, please contact the Educational Affairs Section of each (Graduate) School before applying. Depend on the situation, we cannot issue the certificate you need. In this case, transaction fees and postage fees will  not be refunded.
● If you have specified the form from the place where you submitted the certificate, please indicate this in the "Other" column and attach the specified form, or send it to your student section via email or mail.
● In addition, please describe in the "Remarks" column for the following cases.
 ◎ When applying for a "Certificate of PhD Degree Awarded" in English, enter the thesis title in English.
 ◎ If you have other inquires/matters.

● If you receive a certificate issued by the convenience store, you can use POPITA technology to check the authenticity of the certificate. Click here for more details.

◎ Each Department　（8: 30-17: 15 except Saturdays, Sundays, public holidays, and long vacations）
*Email: Please add "office.hiroshima-u.ac.jp" after @.
* Graduates of the School of Political Science and Economics should check the website of the School of Law or School of Economics, graduates of the School of Science of Fisheries and Animal Sciences, the website of the School of Applied Biological Science, and graduates of the School of School Education, the website of the School of Education, respectively.